Office Manager - Nurse Managed Wellness Center

Allegany College of Maryland is a high quality, low cost educational community college.
Our attractive main campus is nestled on 317 beautiful, scenic acres in the mountains of Allegany County - Cumberland, Maryland.
A downtown center extends our reach into the heart of the community’s business and tourism sector.
ACM students reflect the diversity of backgrounds and lifestyles of the regional population.
Enrolling over 3,000 credit students and logging more than 14,000 continuing education registrations per year, our small, attentive college atmosphere with a 14:1 credit student to instructor ratio, engages students of all ages and backgrounds in rich, challenging learning opportunities at all of our campuses.
Allegany College of Maryland offers a variety of employment opportunities.
We seek professionals who will contribute to student success and transformation, connect with our community and make learners the center of everything we do.
Basic Statement of Responsibilities Assists the Associate Dean of Nursing Education to provide office management and secretarial support for the Nurse Managed Wellness Clinic (NMWC).
Meets Performs the secretarial administrative needs of the Wellness Clinic (NMWC).
Maintains cleanliness of the NMWC.
Essential Functions Serves as the contact person for the Nurse Managed Wellness Clinic.
Answers the telephone in a professional manner and handles accordingly.
Schedules appointments, takes messages, and directs calls.
Receives and directs clients and visitors to the clinic.
Schedules clinic services, programs, and other activities.
Develops and edits professional correspondence for internal and external use.
Maintains electronic calendar of activities for the office and makes appointments.
Performs any copying, typing, and computer entry as needed.
Responsible for daily mail and print shop requests.
Adheres to established clinic policies and procedures.
Enters, records, stores, and maintains information in written or electronic form and maintains files.
Maintains client confidence and protects operations by keeping information confidential Maintains cleanliness of the NMWC Provides routine cleaning of all areas of the clinic- exam rooms, med/lab room, office, classroom, counseling room, bathroom, hallway, and reception areas Daily disinfecting of patient care areas and non-critical care devices Inventory and re-stocking disinfecting wipes and hand hygiene supplies Collects and disposes of trash, biohazardous materials and garbage Provides for decontamination and disposal of biohazardous wastes (i.
e.
, blood, body fluids) Participates in annual trainings and/ or policy updates of infection control policies.
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Assists in making referrals to outside community agencies.
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Assists in maintenance of the financial records for the office budget for the Wellness Clinic.
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Researches, inventories, processes purchase orders and verifies receipt of necessary office and clinic supplies for the Wellness Clinic.
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Collaborates with Medical Laboratory Technology to research and process purchase orders for clinic supplies.
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Responsible for financial transactions of the clinic, such as billing and payments.
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Completes insurance and claim forms.
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Assists in making arrangements for Nurse Managed Wellness Clinic Committee meetings.
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Records minutes of clinic related meetings.
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Keeps office equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventative maintenance and calling for repairs, when necessary.
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Assumes other duties as assigned.
Education, Experience, and Specialized Skills Associate Degree with Medical Secretarial preferred.
Minimum of 2 years of experience in medical office, clinic or hospital type setting.
Understanding of general office procedures, personal computing operating systems (Windows, Word, Excel, Access, etc), internet, office machines, business etiquette.
Time management and human relation skills.
Knowledge of medical terminology and aseptic technique through formal education or previous experience in environmental care within a healthcare setting.
Knowledge, Skills, and Abilities Computer skills, (Microsoft Office Suite and Point-N-Click System for patient records) knowledge of medical terminology, aseptic technique, Standard Precautions and use of Personal Protective Equipment (PPE) such as gloves and Hand Hygiene procedures.
Familiarity with Material Safety Data Sheets (MSDS) for cleaning products, and common healthcare patient-care equipment.
Allegany College of Maryland does not discriminate on the basis of age, ancestry/national origin, color, disability, gender identity/expression, marital status, race, religion, sex, or sexual orientation in matters affecting employment or in providing access to programs and activities.