Payroll Administrator

Allegany College of Maryland is a high quality, low cost educational community college.
Our attractive main campus is nestled on 317 beautiful, scenic acres in the mountains of Allegany County - Cumberland, Maryland.
A downtown center extends our reach into the heart of the community’s business and tourism sector.
ACM students reflect the diversity of backgrounds and lifestyles of the regional population.
Enrolling over 3,000 credit students and logging more than 14,000 continuing education registrations per year, our small, attentive college atmosphere with a 14:1 credit student to instructor ratio, engages students of all ages and backgrounds in rich, challenging learning opportunities at all of our campuses.
Allegany College of Maryland offers a variety of employment opportunities.
We seek professionals who will contribute to student success and transformation, connect with our community and make learners the center of everything we do.
Basic Statement of Responsibilities The Payroll Administrator manages and oversees all aspects of the College’s payroll, including pay for the Federal Work Study (FWS) program, ensuring pay is processed on time, accurately and in compliance with government regulations.
Essential Funcations The Payroll Administrator implements, maintains, and reviews all payroll processing systems to ensure timely and accurate processing of payroll transactions including wages, benefits, garnishments, taxes and other deductions; ensures compliance with relevant laws and internal policies; responsible for management of electronic and/or manual timekeeping systems; responsible for balancing, submission, and accounting functions related to payroll, including benefits, deductions and taxes, monthly, quarterly and year-end submissions and audit procedures.
1.
Payroll processing for College Personnel, to include all full-time, part-time and seasonal, temporary employees, and FWS payroll: Prepare, process, verify, and validate accuracy of all wages, benefits, deductions, and over-time on a semi-monthly or monthly basis during payroll processing Maintain employee benefits and deductions in college payroll system and ensure the amounts withheld are accurate Maintain employee tax withholdings in college payroll system and the withholdings correspond to the tax filings on file Maintain direct deposit information in college payroll system for each employee and verify that proper documentation is current Complete all processing of pay to include check distributions and direct deposit timely submissions Submit in a timely manner and/or by deadlines all taxes, garnishments, and deductions withheld from each payroll either through EFT or by preparing check requests/vouchers; upload electronic files as needed for retirement, SRA/ORP, after every pay.
Coordinate with Financial Aid on pay calendars and changes to the work study program Process any changes to new hires, terminations or wage, benefit or deduction changes 3.
Prepare journal entries and reconcile all general ledger accounts for benefits and deductions Upon completion of each college and work study pay for any payments made by EFT Correct wages, benefits and/or deductions incorrectly expensed through payroll As requested by Director of Accounting or the Executive Director of Human Resources for year-end audits and as needed 4.
Assist in Audits Prepare reports for Workers Compensation Yearly Audit for both Maryland and Pennsylvania Provide reports and information to assist in Maryland State Retirement Audits Prepare year-end reports for the Director of Accounting and the Budget Coordinator for Year-end internal audits Collaborate with external outsiders for year-end payroll tax audits 5.
Maintain college payroll system data tables Responsible for researching and staying well-informed of all changes to tax rates, retirement rates, SRA limitations Update yearly, or as needed, federal, state and county tax rates, deduction rates, benefit rates, retirement and ORP rates to the college payroll system in a timely manner consistent with the tax laws and with the college pay calendars 6.
Year-End, Quarterly and Monthly Reconciliations, Reporting, Payment and Submissions Reconcile, prepare and submit all quarterly reports and payments for federal, state and county taxes, unemployment insurance, Maryland State retirement, and/or ORP Reconcile, prepare and submit all monthly reports and payments for federal, state and county taxes, and benefits such as Health, Dental, and vision, and Retiree Health, Dental and Vision; and supplemental insurances.
Reconcile, prepare and submit all yearly reports and payments for federal, state and county taxes, unemployment insurance, Maryland State retirement Reconcile, prepare, and submit correct W-2 data to all proper taxing authorities by the required deadline submission dates Reconcile, prepare and distribute to Employees W-2 statements by the required delivery date Prepare and submit required reports requested by Maryland State Retirement agency by the requested deadline dates Supply year-end reports to internal requests from various departments relating to payroll and benefits, as needed 7.
Counseling employees in determining nature and amount of deduction(s) to be made; handle payroll questions.
8.
Completing forms requested by HR for retirement, employment verification, earnings amounts, and others as needed 9.
Serve on committees as needed.
10.
Contributes to the annual and five-year comprehensive department assessment process as per the college assessment plan 11.
Assumes other necessary responsibilities as requested by the Executive Director of Human Resources.
Education, Experience, and Specialized Skills Bachelors in Accounting or related field, 2 years of experience in either Payroll, Accounting, or other related discipline.
Knowledge of payroll processes, accounting functions, and other general business functions.
Knowledge, Skills, and Abilities Background in payroll, computer applications and computer processing Ability to maintain confidentiality and exercise extreme discretion Proficient in Microsoft Office (word, excel, outlook) and web-based applications Working knowledge of payroll software Knowledge of payroll tax regulations and laws Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system Excellent analytical and problem-solving skills, and high level of attention to detail and accuracy Strong organizational skills, and the ability to work under pressure Ability to handle and prioritize multiple tasks and meet crucial deadlines Basic Math skills required: Multiplication, division, fractions, basic statistics.
Allegany College of Maryland does not discriminate on the basis of age, ancestry/national origin, color, disability, gender identity/expression, marital status, race, religion, sex, or sexual orientation in matters affecting employment or in providing access to programs and activities.